Dataengine Ltd Website Privacy Notice

This Privacy Notice was last updated 04, July 2022

Konception LTD with the trading name Dataengine are firmly committed to protecting your privacy. You should understand what we do with data relating to you (“personal information”) which we collect when you visit this website dataengine.co.nz or Dataengine.com.au our country-specific Website Privacy Notice (“Privacy Notice”) applies. Thus, in this case, the legislative requirement of New Zealand becomes applicable.

Personal information or personal data is information about an identifiable living person. When “you” or “your” are used in this statement, we refer to the relevant individual who is the subject of the personal information.

Processing is how we sometimes refer to the handling, collecting, protecting or storing of your personal information. When collecting and using personal information, our policy is transparent about why and how we do that.

DataEngine is strongly committed to protecting your personal information. It is usually collected from a site visitor. This Site is owned by Konception Ltd, with its corporate office in Level 1, 373 Dominion Road, Auckland or the affiliate specified on the site that references this Privacy Notice. This Privacy Notice applies to Konception LTD with NZBN 9429046597991. This website notice describes how Dataengine collects and handles personal information and its compliance with Privacy Act 2020. In case of any queries write to us at info@dataengine.co.nz.

Privacy Notice Exclusions

This privacy notice does not include apply to any embedded links or resources which are mentioned in the DataEngine website as the reason for mentioning these links is to make sure that the website experiences are informative and resourceful. These partner sites may also have their share of cookies and web crawlers to analyse user behaviours, but we do not endorse their products or services either directly or indirectly and are not responsible for their websites or data management. We encourage you to review each website’s privacy policy, especially if you intend to disclose any personal information via that Site.

We require that this notice be read before any information is shared with DataEngine.

Website Privacy Notice Contents:

How we collect your personal information
Why we collect and process your personal information
To whom we disclose your personal information
International transfers of your personal information
How long we retain your personal information
How we protect your personal information
Children’s privacy protection
Controlling your personal information
Contact Us
Changes to this Privacy Notice

1. How we collect your personal information

We collect most information directly from individuals when we deal with them. The personal information we collect may be provided in forms filled out by individuals, face to face meetings, email messages, telephone conversations, when you use our websites or our social media, or by third parties. If you contact us, we may keep a record of that contact.

Personal information collected while providing products and services to our clients. The contact details and organisational roles of our actual and prospective clients, suppliers, and other business contacts. Typically, this information includes names, addresses, telephone numbers, e-mail addresses and job titles.
Personal information collected when individuals communicate with us (including via email). and if you contact us using the forms or contact details on one of our Sites, or if you log into certain dataengine web-based applications, you may provide us your identity information and contact details (i.e., your first and last name, physical address, telephone number, e-mail address).
We might also collect general user information such as user’s internet protocol addresses, browser type and internet service provider details and other technical information when you visit our associated websites.
Information collected through cookies: Cookies are small text files that are placed on your computer by the websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the Site. If you are uncomfortable with the use of cookies, you can manage and control them through your browser, including removing cookies by deleting them from your ‘browser history’ (cache) when you leave the Site.
Other professional details (professional title, seniority level, employer, department, your expertise, administrative assistant’s name or contact information), the name and contact details of your emergency contact (if you sign up to attend events conducted by our marketing teams), your LinkedIn account details, your marketing preferences, and other personal data that you may wish to share with us.
We generally do not intend to collect, and we ask you not to submit, any special categories of personal information.

Special categories of personal information include information about an individual’s race or ethnic origin; political opinions or political affiliations; religious or philosophical beliefs; trade union membership; physical or mental health; genetic data; biometric data that uniquely identifies someone; sexual life or sexual orientation; and criminal records.

If you choose to provide special categories of personal information about yourself to us for any reason, the act of doing so constitutes your explicit consent, (where such consent is necessary), for us to collect and use that information as necessary in the ways described in this privacy notice or as described at the point you choose to disclose this information.

If you provide us with personal information of third parties (such as the details of your administrative assistant or your emergency contact), you agree to:
1. notify the relevant parties before sharing their personal information with us,
2. explain that their personal information will be processed in accordance with this Privacy Notice, and
3. obtain their consent, where appropriate.

Our legal grounds for processing your data include the following:

to satisfy any requirement of law, regulation, or professional body of which we are a member (for example, for some of our services, we have a legal obligation to provide the service in a certain way);
to perform our obligations under a contractual relationship with you; or
where no other processing condition is available, if you have agreed to us processing your personal information for the relevant purpose;
our legitimate interests in the effective delivery of information and services to you and in the lawful operation of our businesses and the legitimate interests of our clients in receiving professional services from us (provided these do not interfere with your fundamental rights);
to satisfy any requirement of law, regulation, or professional body of which we are a member (for example, for some of our services, we have a legal obligation to provide the service in a certain way);
to perform our obligations under a contractual relationship with you; or where no other processing condition is available if you have agreed to us processing your personal information for the relevant purpose.

Because of the nature of our business, it is impracticable for us to deal with individuals on an anonymous basis or using a pseudonym, although sometimes this is possible (for example, when seeking staff or client feedback generally).

2. Why we collect and process your personal information

To the extent permitted by Privacy Act 2020, we use your personal information for various purposes, such as to:

provide you with the products, services, and information that you have requested; to respond to an individual request and communicate and maintain contact with clients;
administering and managing our business and services. This includes managing our relationship with clients and prospective clients; – managing our business and services (such as identifying client needs and improvements in service delivery); it also consists of administering and managing IT systems, websites, and applications; and – hosting or facilitating the hosting of events;
providing our clients and prospective clients with information about us and our range of services that we think will be of interest. This includes industry updates and insights, other services that may be relevant and invites to events;
for general management and reporting purposes, such as invoicing and account management; for recruitment purposes; for purposes related to the employment of our personnel and providing internal services to our staff;
allow you to participate in an event organized or promoted by us and/or our business partners; communicate important notices to you, such as information about changes to this Privacy Notice, our Sites, and service updates;
carry out analytics and market research and internal reporting to enable us to plan, develop and improve our Sites, our products, services and marketing activities. (For example, we may use your IP address to help diagnose problems with our server, to administer the Sites, to refine the Sites based on which features people use most often, to help identify Site users (such as you) and gather general demographic information about Site users.);
providing our clients and prospective clients with information about us and our range of services that we think will be of interest. This includes industry updates and insights, other services that may be relevant and invites to events;
to satisfy any requirement of law, regulation, or professional body of which we are a member (for example, for some of our services, we have a legal obligation to provide the service in a certain way);
prevent and detect unlawful behaviour, and protect or enforce our legal rights, for example defending us in case of legal disputes.

If you choose not to provide us with personal information which we have requested from you, we may be unable to fulfil any of the above purposes, including providing professional services to you, responding to your requests, paying your invoices, or processing your application for employment.

We may collect, hold, and use personal information about individuals to market our services, including by email. However, individuals always could elect not to receive further marketing information from us. Alternatively, if we have contacted you by email, you may use the unsubscribe function in that email to notify us that you do not want to receive further marketing information from us by email.

If we collect, hold, or use personal information in ways other than as stated in this policy, we will ensure we do so pursuant to the requirements of the Privacy Act 2020.

3. To whom we disclose your personal information

We do not disclose personal information unless

we believe it is necessary to provide you with a product or service which you have requested;
to protect the rights, property, or personal safety of any member of the public or a customer or the interests of DataEngine;
some or all the assets or operations of DataEngine are or may be transferred to another party as part of the sale of some or all of business;
you give your consent; or
such disclosure is otherwise required or permitted by law, regulation, rule or professional standard.

Additional grounds to disclose personal information

We may also disclose personal information under the following circumstances:

to our professional advisers, for example, law firms, as necessary to establish, exercise or defend our legal rights and obtain advice in connection with the running of our business;
when explicitly requested by you;
when required to deliver publications or reference materials requested by you;
when required to facilitate conferences or events hosted by a third party; or
to third party contractors, subcontractors, and/or their subsidiaries and affiliates (for example independent contractors and consultants, travel service providers, mail houses, off-site security storage providers, information technology providers, event managers, credit managers, debt collecting agencies, providers of identity management, website hosting and management, data analysis, data backup, security, and cloud storage services).

We may also share non-personal, de-identified and aggregated information for research or promotional purposes. Except as set out in this policy, we do not sell to or trade personal information with third parties. Some of these third-party providers may use their own third-party subcontractors that have access to personal information (sub processors). It is our policy to use only service providers and third-party providers that are bound to maintain appropriate levels of security and confidentiality, to process personal information only as instructed by us. We also require the flow of those same obligations down to their sub-processors.

We will only share personal information with others when we are legally permitted to do so.

We will not sell your personal information to anyone outside the Dataengine group of companies. However, we shall disclose your personal information to third parties in the following instances:

Service providers. We will disclose your personal information to companies that provide services to us, such as companies that assist us in operating our sites and vendors that assist us with marketing campaigns. The service providers are required to keep your personal information confidential and are not permitted to use your personal information for any other purpose than to carry out the services they are performing for us.
Third parties to meet applicable legal requirements. We shall disclose your personal information to a third party if it is necessary to comply with a legal obligation or the decision of a judicial authority, a public authority, or a government body, or if disclosure is necessary for national security, law enforcement or other public interest.
Business partners. We will disclose your personal information to our business partners if it is necessary for providing products and services to you, such as for certain software and related services.
Third parties in connection with a business sale. If we make a sale or transfer of assets or are otherwise involved in a merger or business/asset transfer, we may transfer your personal information to one or more third parties as part of that transaction.
Other third parties with your consent. We may also share your personal information with other third parties when you separately consent to such sharing.

4. International transfers of your personal information

Resident of New Zealand
No personal information relating to citizens or residents of New Zealand shall be transferred to another country without appropriate comparable safeguards as is required by the Privacy Act 2020.

Resident of European Economic Zone
If you are a resident in the European Economic Area, you have the following rights in relation to your personal information (where applicable):

1. Access. You have the right to request a copy of the personal information we are processing about you. For your own privacy and security, at our discretion we may require you to prove your identity before providing the requested information.
2. Rectification. You have the right to have incomplete or inaccurate personal information that we process about you rectified.
3. Deletion. You have the right to request that we delete personal information that we process about you, except we are not obliged to do so if we need to retain such data to comply with a legal obligation or to establish, exercise or defend legal claims.
4. Restriction. You have the right to restrict our processing of your personal information where you believe such data to be inaccurate; our processing is unlawful; or that we no longer need to process such data for a particular purpose unless we are not able to delete the data due to a legal or other obligation or because you do not wish for us to delete it.
5. Portability. You have the right to obtain personal information we hold about you, in a structured, electronic format, and to transmit such data to another entity.
6. Objection. Where the legal justification for our processing of your personal information is our legitimate interest, you have the right to object to such processing on grounds relating to your state. We will abide by your request unless we have compelling legitimate grounds for the processing.
7. Withdrawing Consent. If you have consented to our processing of your personal information, you have the right to withdraw your consent at any time, free of charge. This includes cases where you wish to opt out from marketing messages that you receive from us.

To make a request to exercise any of these rights in relation to your personal information, please email, call, or write to us using the contact information provided.

We will take all steps that are necessary to ensure your personal information is treated securely and in accordance with this privacy policy as well as applicable data protection laws Any such transfer of personal information does not change any of our commitments to safeguard your privacy and the information will remain subject to any existing confidentiality obligations.

5. How long we retain your personal information

Your personal information will be retained only for so long as reasonably necessary for the purposes set out in this Privacy Notice and in accordance with applicable laws, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements.

6. How we protect your personal information

DataEngine will endeavour to take all reasonable steps to keep secure any information which we hold about you, whether electronically or in hard-copy, and to keep this information accurate and up to date. We also require our employees and business partners to respect the confidentiality of any personal information held by us.

7. Children’s privacy protection

The Sites are not intentionally targeted to, or intended for, children unless it is provided with explicit consent of their guardian. We do not knowingly collect data relating to children and strongly discourage from disclosing special categories of information about children as it can cause significant harm in case of a leakage.

8. Controlling your personal information

If you would like to exercise your right to modify or remove your personal information from our database or request a copy of your personal information (to the extent these rights are provided by law), you can send us an e-mail at info@dataengine.co.nz

9. Contact Us

Any questions, concerns or complaints about our processing operations and our commitment to this Privacy Notice should be addressed to info@dataengine.co.nz.

Information Access Requests: We will provide access to personal information upon request by an individual, except in the limited circumstances in which it is permitted for us to withhold this information. When you make a request to access personal information, we will require you to provide some form of identification (such as driver’s licence or passport) so we can verify that you are the person to whom the information relates. In some cases, we may also request an administrative fee to cover the cost of access.

Corrections and Concerns: If you believe that information, we hold about you is incorrect or out of date, or if you have concerns about how we are handling your personal information, please contact us in the ID mentioned above and we shall resolve those concerns.

You can also write to us at: 373 Dominion Road, Auckland 1025

10. Changes to this Privacy Notice

We may change and update this Privacy Notice from time to time. Any changes to our Privacy Notice will be posted on this page it will be in line with the Privacy Act 2020 and NZISM. We may update this privacy notice at any time by publishing an updated version here.

So, you know when we make changes to this privacy policy, we will amend the revision date at the top of this policy. The newly amended privacy notice will apply from that revision date. Therefore, we encourage you to review this privacy policy periodically to stay informed about how we are protecting your information. Any amended policy will apply between us whether we have given you specific notice of any change OR not.